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Coverage is based on the terms, conditions, limitations and exclusions of your policy. Be sure to read your policy to verify your coverage.
Keep a log of all notarial acts - A record can aid if you need to testify in court or prove that you were compliant when notarizing. Remember to make note of special circumstances and store your records for at least five years.
Stay disciplined with the basics - Always ensure that the signer is present before notarizing and that they provide the appropriate evidence for identification. It is common for employee notaries to be presented with documents that have been already signed or unsigned documents to be notarized. Living by the basics can help you avoid claims.
Do not notarize documents that you know to contain false content - As relationships are built with clients, you might face pressure to notarize documents that you do not feel comfortable notarizing. You may be asked to testify about these documents at some point in the future and your reputation and license might be on the line.
Do not allow another person to notarize on your behalf - An individual can be charged with a misdemeanor or felony for impersonating a notary.
Do not notarize over webcam - With the growing popularity of video conferencing, a notary may be expected to notarize over a webcam. It is legally required that the notary be physically present in the same room when notarizing a document. The presence of a person on a screen does not qualify.
Communicate directly with the signer - Most states do not allow you to communicate to a signer through an interpreter or translator. Check the requirements of the state where you conduct business.